Private Forestry Programme
Forestry and Wood Industries Centre (FWITC) Accountant/Administrator and Programme Drivers
Terms of Reference
NAFASI ZA KAZI/AJIRA
The
Private Forestry Programme (PFP) is a bilateral initiative between the
Governments of Finland and Tanzania. The Programme increases income in
the Southern Highlands through science-based private plantation
forestry, and by strengthening forest industries. Private Forestry Programme (PFP) wishes to recruit FWITC Accountant /Administrator and programme Drivers.The FWITC Accountant/Administrator and Programme Drivers will be members of the PFP team. Accountant/Administrator will report directly to the Centre Manager and Programme Drivers to the Chief Finance Development and Administration Advisor (CFDAA) and through him/her to the Team Leader.
They will strengthen the office support to ongoing programme reporting and implementation as timely as requested.
Positions and specific requirements are as detailed below:
1. FWITC Accountant/Administrator
Duty station: Mafinga at FWITC, Tanzania,
Minimum qualifications
A degree in Commerce, Finance, Accounting or related qualifications
Holder of CPA (T) or ACCA professional certification is desirable
At least three (3) years’ experience in accounting and administration
Experience in working in an international organisation that works with partners is an added advantage
Experience in working in a training institution is an added advantage
Proficient in computer software applications including at least one accounting/financial software and one administrational (HR, asset keeping, student roster keeping, etc.) software
Experience with internal control and financial systems review is desired
Self-motivated, persistent, resolute and able to deliver without close supervision
Confidentiality, integrity, accountability and attention to details
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Duties and responsibilities:
The specific tasks to be carried out will include but not be limited to:
Become proficient in and operate programme TATI accounting system. Set up FWITC accounting system in accordance with the previously prepared chart of accounts
Become proficient in and operate FWITC administrational system. Keep staff and student records.
Work as the front desk of FWITC and be the contact person in all day-to-day administrational and student matters
Prepare invoices and ensure timely payment for all FWITC courses, services and products
Ensure that a register is maintained by the guards of all assets moving in and out of the centre and check asset movements every week
Keep and maintain up dated registers of fixed assets and stocks of consumables
All procurement requests, travel requests, payments (including reimbursements), and invoices to be approved by Team Leader, National Private Forestry Advisor or Capacity Building and Communications Advisor
Ensure proper use of programme vehicles and fuel in collaboration with Centre Manager
Advise Centre Manager on all invoicing opportunities to improve financial viability of the FWITC
Maintain the billing folders for all training programmes, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures.
Work with the cash receipts to reconcile variances that occur in the application of cash and bank statements each month.
Generate and distribute receivables reports every 2 weeks and monthly profitability reports.
Perform monthly and quarterly balance sheet, income statement and changes in financial position/budget variance analysis.
Prepare local property and business tax returns.
Manage FWITC Petty cash system
Provide year-end support of auditor requirements, which may include research and reconcilement.
Other duties as may be reasonably assigned from time to time
2. Programme Drivers
Duty Station: Mafinga, Tanzania
Minimum qualifications
Minimum secondary education
Must possess a valid driving license
Must have practical at least 5 years’ experience in driving light vehicles in Tanzania.
Having been trained as mechanic will be an added advantage
Able to communicate adequately in English or Kiswahili
Has excellent attendance and positive attitude to the job
Duties and responsibilities:
The specific tasks to be carried out will include but not be limited to
Operates assigned vehicle in a safe and courteous manner;
Maintains defensive driving;
Provides a communication link between clients and staff,
Assists passengers, including handicapped, in and out of the vehicle;
Operates ramps, lifts and securement devices as needed;
Reads and interprets maps and driving directions to plan the most efficient route service for staff, and reads and interprets road signs;
Presents safety briefing to passengers prior to each trip departure;
Keeps the assigned vehicle(s) clean inside and outside;
Maintains accurate, up-to-date records on trip sheets, vehicle maintenance, fuel purchases, incident reports, accident reports, vehicle condition reports and other records that are requested from management;
Performs minor maintenance tasks on assigned vehicle(s) as required;
Fuels the assigned vehicle(s);
Perform and assist in any other task required by the programme e.g. such as doing errands, purchasing items for the office, delivering items.
Coordinates the schedule for major or periodic vehicle maintenance with management and staff to minimize service interruptions;
If you are fully qualified for the above position and are ready to commit to delivering the required outputs, send your current CV and application letter, in English, by email to: hr@privateforestry.or.tz The deadline for receiving applications is June 10th 2018. Please quote the position you are applying for in your email subject. While we thank all applicants, only shortlisted candidates will be contacted.
Source: The Guardian 06 June, 2018
