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| AJIRALEO |
Finance Officer Job Opportunity at IntraHealth Tanzania | Deadline: 16th September, 2018
Description
Why Choose IntraHealth
At IntraHealth, we are a global team of
creative, committed humanitarians on a mission. We are advocates,
technologists, health workers, and communicators. Program officers,
finance experts, and technical leaders. We are passionate and diverse.
And we’re united in our belief that everyone everywhere should have the
health care they need to thrive. That’s why we work every day to improve
the performance of health workers around the world and strengthen the
systems in which they work.
For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.
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Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.
For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.
Read Also:
NEW TANZANIAN JOBS OPPORUNITIES (800+ POSTS)
Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.
IntraHealth International Tanzania Office is implementing a five-year project (2016 -2021) named Tohara Plus Project for “Accelerating the Scale- up of Voluntary Medical Male Circumcision (VMMC) for HIV prevention for Maximum Public Health Impact in the United Republic of Tanzania, under the President’s Emergency Plan for AIDS Relief (PEPFAR)”. This project is funded by PEPFAR through the Centers for Disease Control and Prevention (CDC).
IntraHealth International Tanzania office is soliciting applications from suitable candidate to fill in the Administrative and Operations Officer Position for IntraHealth Tohara Plus Project. The position will be based in Kagera.
OVERALL PURPOSE
The Administrative and Operations Officer provides project support and administrative functions to the CDC funded Tanzania Tohara Plus project. The incumbent of this position will work under the overall supervision of the Regional Technical Manager.
ESSENTIAL FUNCTIONS
- Assist in preparing project documents, proposals and records
- Assist with the preparation of workshops, conferences, and seminars related to the project
- Provide appropriate support to missions, consultants, and project related visits
- Manages office supplies and keeps update records of office stationery and other supplies.
- Manage the office petty cash in accordance with approved financial procedures and regulations.
- Assist in maintaining an updated inventory of office assets and conduct physical inventory check yearly.
- Maintaining the filling system in collaboration with the Senior Administrative and Operations Manager.
- Assist to monitor the procurement function of the Kagera office and ensure quality, cost –effective and timely services; ensure strict adherence to the organizations and donors/USG policies.
- Assist to secure relevant and adequate insurance in order to minimize risk and liabilities to the project (staff medical, vehicle insurance, etc)
- Ensures regular and timely payments for utilities, staff mobile airtime, staff medical insurances etc
- Ensures all statutory deductions are submitted to the relevant authority timely
- Interface with IH-Dar Es Salaam offices’ focal persons on administration and human resource functions to ensure consistent adherence to IntraHealth policies and procedures.
- Help interpret the organizational policies and employees handbook for field office staff.
- Supervise staff in administration and operations unit and prepare work-plans and budget.
- Assess expenditures in administration (office premises, fuel consumption, vehicle, repair and maintenance, etc.) and prepare budget.
- Maintain, monitor and order all office stationeries and supplies within agreed budget.
- Liaise with all office contractors and service providers and ensure the efficient running of the office including IT systems and other equipment
- Ensures that all newly hired employees in the office have gone through formal orientation about the organization and the job;
- Advises and timely brings HR matters to the attention of the Regional Manager and the Senior Administrative and Operations Manager;
- Consults with the Senior Administrative and Operations Manager regarding all unclear issues related to Staff disciplinary and grievance policies, procedures or systems as required;
- Provide secretarial and administrative support for the Tanzania Tohara Plus project
- Receive visitors and channel them to the appropriate officer(s)
- Receiving deliveries, couriers, incoming faxes and arranging distribution to recipients.
- Monitor and maintain records for incoming/outgoing calls and faxes
- Perform any other duties that might be assigned by the supervisor.
EDUCATION/EXPERIENCE REQUIREMENTS
- Bachelor's degree in Business Administration or equivalent
- At least 3 years’ experience in administrative, secretarial, receptionist or clerical support.
- Demonstrated excellent personal integrity and confidentiality
- Previous experience working with CDC funded project or INGO is advantageous
- Excellent interpersonal communication skills,
- Demonstrated ability to work effectively in team based environment
- Demonstrated ability in using Microsoft Office applications (Word, Excel, PowerPoint, Access, Outlook, etc)
- Oral and written proficiency in English and Kiswahili required
COMPETENCIES
- Innovation: Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of IntraHealth's performance and meeting objectives, results and global commitments.
- Accountability: Holds self and others accountable for all work activities, research and personal actions and decisions; follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high quality results for IntraHealth's success. Exercises ethical practices, respectful words and behaviors, and equitable treatment of others in all activities.
- Service Excellence: Knowledge of and ability to put into action customer service concepts, processes and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly
- Effective Communication (Oral and Written)- Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
- Problem Solving- Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving operational or process problems; ability to apply this knowledge appropriately to diverse situations.
- Interpersonal Relationships- Knowledge of and the ability to effectively interact within and across Divisions, Departments/Country Offices in a constructive and collaborative manner.
- Managing Multiple Priorities- Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritization and time allocation.
Summary of Benefits:
IntraHealth International, Inc. is a
great place to work and prides itself on its comprehensive benefits
package. We offer competitive salaries and a dynamic inclusive work
environment which supports health workers so they can improve the lives
of people throughout the world.
IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.
Learn more about “Who We Are” @: http://www.intrahealth.org/section/about-us1
How to Apply
IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer
IntraHealth International is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law, and requires affirmative action to ensure equality of opportunity in all aspects of employment. This is also to include inquiry about, disclosing, or discussing their compensation or the compensation of other applicants or employees.
Learn more about “Who We Are” @: http://www.intrahealth.org/section/about-us1
How to Apply
IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer
Application letter with detailed CV,
indicating daytime telephone numbers, email address, names and contact
information of two referees should be submitted to the link at the end of this advert and locating the job titled Finance Officer.
The closing date for receipt of applications is September 16th, 2018. Only short listed candidates will be contacted.
