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| AJIRALEO |
NAFASI ZA KAZI / AJIRA TANZANIA
The
Tanzania National Coordinating Mechanism is in the process of
recruiting full time Oversight Officer to provide support to the TNCM
Oversight Committee and the TNCM Secretariat.
The
Oversight Officer will ensure a collaborative, client-focused and
quality approach in carrying out the Oversight activities. The
successful candidate will maintain consistent Oversight performance
standards
and expresses Global Fund and Government of Tanzania core values of
integrity and professionalism in carrying out assigned functions in
order to contribute to the improved fulfilment of The Tanzania Grant
objectives.
Title: Oversight Officer
Responsible to: Executive Secretary of the TNCM
Supervises: None
Duration: 1-year contract
Location: Prime Minister’s Office -TNCM Secretariat (TACAIDS Building)
KEY FUNCTIONS
Operational area 1. Support TNCM and operational structures
i/
Under the direction of the Executive Secretary, the Oversight Officer
is responsible for responding to the oversight needs of the TNCM and for
ensuring that all Oversight Committee members’ are
knowledgeable about Global Fund strategic and technical oversight directions and guidelines.
ii/
When required, support the mobilization of in-country technical
expertise (e.g. RSSH; Analytical Capacity for Data Use, etc.) on behalf
of the TNCM/oversight committee. This could include being part of: the
oversight committee, funding request development process, program
reviews, grant-making process, etc.
iii/
Preparation and documentation of terms of reference (ToRs) and
Memorandum of understanding between the TNCM/oversight committee and all
other relevant technical working groups and coordination mechanisms,
ensure all necessary and appropriate linkages.
iv/
Work in close collaboration with the TNCM Executive / Management
Committee, TNCM members and alternates, Oversight Committee and other
committees, National Programs, agencies and institutions represented on
theTNCM and operating in the country, to support relevant harmonization
and portfolio optimization.
v/
Under the TNCM leadership, support all relevant aspects of the Global
Fund request for funding processes – national strategic plan, gap
analysis, request for funding design stages through the final signature
of Global Fund grants by principal recipients (PRs) – ensuring that all
processes are led and informed by appropriate “in-country review and
dialogue” through timely access to relevant data and analysis for
strategic decision-making.
vi/
Provide technical assistance and capacity building to PRs/SRs in
preparation and presentation of oversight reports (based on PUDRs /PUs,
Grant Dashboards, and other reporting tools). Provide support to the
Executive Secretary to provide orientation and training of new TNCM
members in Oversight or refresher training to TNCM members.
vii/
To carry out additional tasks under this functional area as requested
by the TNCM, according to its context and maturity level.
Operational area 2: Enhance efficiency throughout oversight of Global Fund grant
a.
In coordination with the Country Team (CT), assist the Oversight
Committee in the development, costing and implementation of annual
oversight plan. The oversight officer will ensure that the plan is
carried
out with focus on GF grants’strategic and effective contribution to
national programs performance and will include relevant elements and
indicators related to Risk Assurance, Resilient and Sustainable Systems
for Health (RSSH), In-country Review and dialogue, co-financing,
procurement and supply chain management, funds absorption and quality
and efficiency of service
delivery.
b.
Accompany the TNCM through the oversight of the grant-making process to
ensure strategic alignment with the country contextual realities.
c.
fter the grant-making process, in partnership with the CT, Inform and
lead an orientation of the TNCM – particularly the oversight committee –
through the “knowing your grant program”. This program will aim at
helping TNCM members to understand the details of the grant(s) they will
be overseeing.
d.
Develop procedures (including ToRs informed by all relevant
stakeholders) and templates for issue-driven site visits, facilitate
site visits and participate (as an administrator) of the site visit
teams. As much as possible, leveraging on other in-country field visits
(e.g. regular field visits organized by MoH and other donors, etc.) to
enhance efficiencies.
e.
On a continuous basis, document information regarding grantBoversight,
in particular information related to grant optimization and impact.
Including important data and data analysis related to
relevant programs at the national level.
f.
Work with the GF country teams, PRs and Oversight Committee to holdand
maintain ongoing data-driven dialogue for grant performance purposes,
and ensure that appropriate linkages with other coordinating bodies in
country are maintained.
g.
Work with the country team, PRs and TNCM to analyse the management
letters, review the grant performance and update, guide the TNCM on its
implications for remedial actions and relevant adjustments.
h.
Work with the CT and support TNCM (through the oversight committee) to
actively monitor and manage risks, by ensuring that they are adequately
anticipated and mitigated. This includes taking part in the development
of risk assurance planning and validation processes.
i.
Orientate all new PRs on oversight and relevant reporting tools,
customize the dashboard Excel file for each grant, review dashboards for
each grant with PRs on a quarterly basis, organize quarterly meetings
of Oversight Committees, mobilize, if requested, technical experts to
support the Oversight Committee as the Secretariat’s Dashboard Manager.
Operational area 3. Lead analytical data-driven discussions and decisions
- In coordination with the Ministry of Health Program Managers (HIV/AIDS, TB and Malaria), the CT, PR(s) and other relevant partners in-country, with reference to current coverage of services and programs for the three Global Fund diseases, support technical working groups of the Oversight, Resource Mobilization Committee and experts in carrying out in Country Review and Dialogue on coverage for each of the three diseases, for purposes of enhance efficiencies through alignment and harmonization.
- Attend and support regular programmatic, financial and system’s briefings (led by the TNCM and/or other relevant partners) on results of the three diseases programs on behalf of TNCM members and alternates, the public, private and NGO stakeholders
- Ensure that all TNCM members’ and alternates are knowledgeable about the national policies related to the three diseases and RSSH reporting requirements as well as the key indicators used in this process – ensure alignment and strategic complementarities with the GF grants indicators (programmatic, financial, Procurement and Supply Chain Management (PSM), RSSH, Management, etc.).
- Ensure that all key processes (funding request development process, program revisions, etc.) are driven by socio-epidemiological data in the country, drawn from in-country discussions and dialogues.
- Oversee timely and accurate updates of reporting tools (e.g. dashboards) and support (through thorough triangulation of information) the Oversight Committee presentations to the TNCM and ensure that the most effective and efficient decisions are taken in order to anticipate and mitigate potential bottlenecks.
- Ensure that credible and verified data from legitimate Community Based Monitoring is incorporated in the oversight assessments and reports and inform decisions accordingly.
Key Qualifications and Experience
i/ Bachelor’s degree required with social science and/or public health, population studies orientation highly desirable and advanced degree preferred
ii/ At least 5 years of experience in Monitoring & Evaluation of projects/programs
iii/ Knowledge and experience in project-level or national-level monitoring and evaluation system implementation
iv/ Proficient in Microsoft Office applications especially Excel /Access, email, internet and websites essential
v/ Data base management
Core Skills
a. Ability to work effectively with staff and organizational stakeholdersb. Health Indicator and data analysis skills
c. Strong inter-personal skills and proven ability to communicate and interact with high-level officials from the government, NGOs, UN Agencies and the private sector
d. Strong writing, presentation and communication skills and experience in writing /editing proposals as part of a team essential
e. Ability to handle multiple tasks simultaneously, set priorities and work independently as well as being a part of a team
f. Previous development experience and/or background with government or private sector desirable
g. High degree of organization, initiative and time management
APPLICATION PROCEDURE
Interested applicants who fully meet the requirements, should send a cover letter and detailed Curriculum Vitae (CV) in pdf and email to the address shown below no later than 10th January, 2019. The CV should include contact details of three professional references one being your current Line Manager / Employer. Late submission of applications and supporting documents will not be accepted. Only shortlisted candidates will be contacted. Submit your application to: tncmrecruitmentgroup@gmail.com
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Responsible to Executive Secretary of the TNCM
Supervises None
Duration I year contract
Location Prime Minister’s Office – TNCM Secretariat (TACAIDS Building)
KEY FUNCTIONS
- Proactively, coordinate the preparation of the TNCM communication strategy and the communication plans of the non-state actor’s constituencies in the TNCM;
- Support the implementation of constituency’s engagement initiatives of the TNCM by enhancing communication and information sharing between the TNCM, government and stakeholders;
- Disseminate TNCM and Global Fund information and publications to members and the public
- Assist in organizing events and engagements: constituencies consultation meetings; roundtable discussions; press conferences; briefing sessions; interviews to share TNCM and Global Fund information and events in Tanzania as and when appropriate;
- Assist in the preparation of press kits for use by media, production of fact sheets, updates and other briefing materials on the TNCM and Global Fund processes;
- Create and maintain contact details including mailing and telephone numbers of the constituencies, Principal recipients, TNCM Committees and members of the Global Fund Country Team for Tanzania;
- Create and maintain information database and photo library for TNCM and Global Fund events and engagements nationally, regionally and globally and share with the constituencies and the public;
- Develop TNCM website and an intranet template to improve the TNCM online presence through the TNCM Website, Facebook, YouTube, Twitter, WhatsApp and other platforms that would facilitate the dissemination of information with constituencies;
- Regularly updating of the TNCM website with relevant information and reports
- Provide logistical support to TNCM Non State Actor’s constituency’s information dissemination initiatives and campaigns;
- Keep record of incoming and outgoing information and publication on TNCM and Global Fund activities in Tanzania;
- Identify and document best practices and lessons learned on TNCM engagement with constituencies and grants implementation;
- Support orientation and training of Non State Actor’s on TNCM and Global Fund processes and constituency engagement and consultation.
- Perform any other duty as requested by the TNCM Executive Secretary or the Management Committee.
Core Competencies:
-Demonstrating safeguarding ethics and integrity
-Demonstrate corporate knowledge and sound judgment
-Self-development, initiative-taking
-Acting as a team player and respect for diversity
-Creating synergies through self-control
-Learning and sharing knowledge and encourage the learning of others.
-Informed and transparent decision making
Required Skills and Experience:
a. Minimum qualification: First degree in Communication / public relations, journalism / and other related fields. Master’s degree would be an added advantage.
Experience
a. Minimum 5 – 7 years of relevant experience in communications and advocacy, public relations, projects and program implementation.
Seven years’ experience in administering social media platform to disseminate information.
APPLICATION PROCEDURE
Interested applicants who fully meet the requirements, should send a cover letter and detailed Curriculum Vitae (CV) in pdf and email to the address shown below no later than 10th January, 2019. The CV should include contact details of three professional references one being your current Line Manager / Employer. Late submission of applications and supporting documents will not be accepted. Only shortlisted candidates will be contacted. Submit your application to: tncmrecruitmentgroup@gmail.com
