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| AJIRALEO |
NAFASI ZA KAZI / AJIRA TANZANIA
Posting Title: ASSOCIATE CONTRACTS MANAGEMENT OFFICER, P2 Job Code Title: ASSOCIATE CONTRACTS MANAGEMENT OFFICER
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 06 November 2018 - 05 December 2018
Job Opening Number: 18-Procurement-RMT-106012-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
This position is located in the General Services
Section/Administration/Registry, in the Arusha, Tanzania, branch of the
International Residual Mechanism for Criminal Tribunals (IRMCT) under
the supervision of the General Services Officer and overall guidance of
the branch Administrative Officer.
Responsibilities
The
Associate Contracts Officer (ACO) is responsible for contract
management and contract compliance of all contracts managed by the
Arusha branch General Services Section (GSS), and provides advice and
support to other self-accounting units as required. This includes review
of scope of services and specifications developed by requisitioners;
coordination with the Procurement Section during bidding and contract
performance stages; technical evaluation of bids received by Procurement
Section; contract compliance including systems for conformance to
contract obligations and responsibilities, progress review, monitoring,
quality assurances, vendor coordination and reviews, conflict avoidance
and resolution, and invoicing; planning and allocation of resources,
budgeting along with performance appraisal and forecasting, laying down
administrative procedures for operation in accordance with UN practices.
Supervising the operation of all leases of IRMCT leased properties,
plant and furnishings located in all buildings occupied by the IRMCT
Arusha branch, including the Kigali field office. The ACO also provides
guidance to the Facility Management Unit within GSS for the management
of maintenance services and supply contracts for utilities with the
mains and back-up electrical systems, life safety systems, security
access systems, vertical transport, plumbing, heating, ventilation,
air-conditioning, and grounds as well as alterations and improvements to
the technical systems, services and accommodation. The ACO further
assists staff in all units in GSS in the management of the various
service and supply contracts, and assists in planning and allocation or
resources. Serves as a focal point for contractual matters within GSS
and as GSS officer in charge as required.
Competencies
•Professionalism
–Knowledge of contract management and contract compliance. Knowledge of
United Nations procurement rules and regulations. Knowledge of facility
management. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations.
•Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
•Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
•Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
•Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments, adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced
university degree in law, business administration, procurement,
architecture, engineering, facilities management or related area. A
first level university degree in combination with two additional years
of qualifying experience may be accepted in lieu of an advanced
university degree.
Read Also: NEW TANZANIAN JOBS OPPORUNITIES (470+ POSTS)
Work Experience
Read Also: NEW TANZANIAN JOBS OPPORUNITIES (470+ POSTS)
Work Experience
Minimum
of 2 years of progressively responsible experience in contracts
management and contract compliance. Experience working in the United
Nations system may be an advantage. Experience with procurement and/or
general services or facility management may be an advantage.
Transactional experience with an enterprise resource management system
using the SAP platform, such as Umoja, may be an advantage.
Languages
English
and French are the working languages of the Tribunal. Fluency in
written and spoken English is required. Knowledge of French and/or
Kiswahili might be an advantage.
Assessment
There may be a technical test followed by a competency-based interview.
Special Notice
The
appointment is limited to IRMCT. Appointment of the successful
candidate on this position will be limited to the initial funding of the
post. Extension of the appointment is subject to the extension of the
mandate and/or the availability of funds. As the international tribunals
are not integrated in the Secretariat, UN Staff Members serve on
assignment or secondment from their parent department/office if
selected. Appointments of staff members in the United Nations are
subject to the authority of the Secretary-General. Staff Members are
expected to move periodically to new functions in accordance with
established rules and procedures, and may in this context be reassigned
by the Secretary-General throughout the Organization based on the
changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.
United Nations Considerations
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation or sexual abuse, or crimes other than minor traffic
offences, or if there are reasonable grounds to believe that they have
been involved in the commission of any of these acts. The term “sexual
exploitation” means any actual or attempted abuse of a position of
vulnerability, differential power, or trust, for sexual purposes,
including, but not limited to, profiting monetarily, socially or
politically from the sexual exploitation of another. The term “sexual
abuse” means the actual or threatened physical intrusion of a sexual
nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
