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Jobs in Tanzania 2019: Finance and Administrative Officer Job Vacancy Zanzibar at D-tree International | February, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Position: Finance and Administrative Officer
Job Summary
We are seeking a full time
Finance and Administrative Officer, based in Zanzibar, to support the
financial, and administrative functions of a small but complex
non-profit.
Job Description
Reports to: Program Manager
Location: Stone Town, Zanzibar
Start Date: March 2019
Who you are
We are seeking a full time Finance and Administrative Officer, based in
Zanzibar, to support the financial, and administrative functions of a
small but complex non-profit. This is a dynamic and challenging role
requiring an individual with exceptional attention to detail, initiative
and interest in supporting the improvement of quality health care for
underserved communities.
You are professional, motivated, and
efficient team player. You are someone who is just as comfortable
working independently in an office setting as you are traveling to the
field to oversee administration and logistics for field trainings or
community meetings. You excel at multitasking and balance your time to
efficiently complete both routine duties and frequent adhoc tasks to
support the Zanzibar, Tanzania, or Global teams. You appreciate the big
picture and understand program goals and workplans, while skillfully
tracking small details and helping the finance and program management
teams think about ways to improve budget management, procurement, and
compliance. You are able to train colleagues on accounting best
practices and would be comfortable sitting in a conference room in Dar
es Salaam or Stone Town representing D-tree to auditors. You are a
motivated professional who is willing to wear multiple hats and do what
it takes to make our office and administration systems function well.
What you will do
You will be an integral member of the expanding D-tree Tanzanian
operations team, supporting project managers and other financial
management staff members. You will be responsible for financial
management of D-tree Zanzibar based programs, and donor and government
compliance. You will assist the organization with annual and
programmatic audits and reviews. You will ensure that D-tree staff
follow organizational policies and procedures to ensure a timely month
end close process is achieved every period.
Key Responsibilities include:
Compliance
Compliance
• Ensure adherence to D-tree financial and HR policies/procedures as well as local employment laws
• Serve as the Zanzibar contact for grant and financial reviews and audits with support from global operations team
• Maintain physical and electronic inventory for the Zanzibar programs
• Execute accounting and financial functions including: timely
recording of transactions, cash management, banking, payroll submissions
such as ZSSF and payables
• Assist with month end, quarter end and year end closings
• Coordinate the budget vs actual tracking for Zanzibar programs
(update dashboards, create projections, review burn rates) and
proactively communicate with program managers on status of budgets
•
Maintain bank relationships, and plan and monitor Zanzibar cash flow
requirements in conjunction with program managers and financial team
• Process VAT reimbursements for Zanzibar
• Stay abreast of NGO compliance for Zanzibar sub-office (liaison with regulatory bodies as necessary)
• Manage corporate mobile money accounts, including monitoring the
balance, managing online tracking systems, and initiating and verifying
transactions
• Maintain and monitor mobile money account, including initiating payments
• Pay monthly stipends to community health volunteers and supervisors ensuring proper back-up documentation is in placed
• Build capacity of Zanzibar government staff to take on some of the
logistical and operational responsibilities, including mobile money
payments
Administration and Logistics
• Supervise Zanzibar logistics assistant who will support in logistical and administrative needs of Zanzibar program
• Support the Zanzibar team plans and carry out procurements (draft bids, evaluate proposals, evaluate cost reasonableness, negotiate with mobile network operators for reduced rates, etc)
• Support recruitment and onboarding for new hires
• Travel to the field as needed to support program implementation activities
• Coordinate general office operations: supply and equipment purchasing, office maintenance
Human Resources
• Coordinate work and residence permit process as necessary for existing and /or new D-tree team members from other countries
Other tasks as assigned
What we are looking for
We are looking for a motivated, passionate individual who is willing to wear multiple hats and do what it takes to help our organization be successful.
Basic requirements:
• Minimum 3 – 5 years’ work experience in a similar position (nonprofit bookkeeping and accounting with increasing levels of responsibility)
• Bachelor’s degree required; Master’s degree preferred (accounting, business management, public administration or related field)
• Experience managing multiple funding sources (USG, multilateral and private foundation)
• Experience with accounting software essential (Quickbooks preferred)
• Language: Excellent written and spoken English and Kiswahili
• Proficient in use of excel
• Ability to maintain confidential and sensitive information
• Must be able to work independently, multi-task, collaborate with a distributed team, be persistent and work under tight deadlines with minimal supervision
• Results-oriented, responsible and strong attention to detail
Desired characteristics:
• Accountability & Reliability – Takes ownership and responsibility for decisions, actions, and results; delivers on commitments.
• Initiative – Must display a sense of urgency to effectively and efficiently complete a varying workload in a timely manner. Can initiate actions independently, handles unexpected situations, and volunteers to assist others.
• Adaptability – Ability to adapt to change and respond to challenges positively. Able to manage a variety of different tasks as needed for the position. Can develop and / or learn new processes/systems quickly, and embraces the challenge of unfamiliar tasks.
• Problem Solving – Ability to proactively identify issues and take action by analyzing all the information skillfully to persistently purse positive outcomes. Uses sound judgment about when to take action and when to seek guidance.
• Compliance & Quality – Must ensure accuracy, meet established deadlines of work, produce a quality product and show commitment to continuous improvement efforts. Ability to learn, interpret, and comply with all organization policies and procedures.
• Collaborative – Brings a track record of working effectively with various and diverse individuals and groups, and a willingness to actively listen and invite different views and opinions across all levels of the institution to build alignment in support of a common goal.
