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Jobs in Tanzania 2019: Logistics and Administration Assistant Job Vacancy Zanzibar at D-tree International | February, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Position: Logistics and Administration Assistant
Reports to: Finance and Administrative Officer
Location: Zanzibar
Start Date: March 2019
Who we are
D-tree
International is a digital health organization with 15 years of
experience using innovations in technology to strengthen the quality of
health systems in low and middle income countries. D-tree works through
partnerships with Ministries of Health and NGOs to bring human-centered
design approaches to collaborations in which we support partners to
define key programmatic challenges and priorities, explore if and how
technology can be used to improve program efficiency and quality, and
then work with our partners to choose the most appropriate technology
platform to meet their needs. This may include using or building on
existing tools, or configuring new solutions through a variety of
software platforms. A key aspect
of our work is our end-to-end partnership, in which we also support
partners to use systems thinking to roll out, implement and monitor
programs and facilitate a culture of data use among multiple
stakeholders.
D-tree
has been working in Zanzibar since 2010 on projects focused on maternal
and child health. In close collaboration with the Zanzibar Ministry of
Health, D-tree has trained more than 400 Community Health Volunteers
(CHVs) who serve more than 80% of the population as part of the Safer
Deliveries program. D-tree has scaled up this program in 10/11 districts
of Zanzibar to support Community Health Volunteers to utilize digital
tools to provide high quality care to pregnant women and encourage
facility deliveries and postpartum follow up in order to reduce maternal
and neonatal mortality. Building on the success of the Safer Deliveries
program, D-tree is now supporting the Ministry of Health to expand and
institutionalize the digital platform in Zanzibar. We expect to train
and support over 2,000 CHVs throughout Zanzibar.
Who you are
We
are seeking a full time Logistics and Administration Assistant, based
in Zanzibar, to support the logistics and administrative functions of a
small but complex non-profit. This is a dynamic and challenging role
requiring an individual with exceptional attention to detail, initiative
and interest in supporting the improvement of quality health care for
underserved communities.
You
are professional, motivated, and efficient team player. You are someone
who is just as comfortable working independently in an office as you
are coordinating logistics for a field-based training or meeting. You
are a good communicator with excellent interpersonal skills and you
enjoy working in a multi-cultural environment. You excel at multitasking
and can move easily between deskwork, running errands, and
participating in team meetings. You are a motivated professional who is
willing to wear multiple hats and do what it takes to make our office
and administration systems function well.
Read Also: NEW TANZANIAN JOBS OPPORUNITIES 2019 (1,400+ POSTS)
What you will do
You will be an integral member of the expanding D-tree Tanzanian operations team, supporting the Zanzibar Finance and Administrative Officer, Program Coordinators, and Field Implementers. You will be responsible for arranging the Zanzibar program logistics to help ensure smooth program and officer operations.
Key Responsibilities include:
· Office, Equipment, and Supplies Maintenance
o Monitor stock of office supplies and purchase supplies when needed
o Maintain physical and electronic inventory of supplies and equipment
o Support daily Zanzibar accounting and financial functions including: timely scanning and filing of transactions in both electronic and physical file systems
o Support submission of ZSSF and /or other statutory filings in Zanzibar
· Program Logistics and Administration
o Assist in preparation of meeting and training logistics (booking venue, catering, preparing phone distribution, etc.)
o Organize coordination of booking taxis for staff traveling to the field
o Issue phones and solar chargers during community health volunteer trainings, maintain inventory, and replace broken equipment as needed.
o Support visitor logistics; tasks may include organizing taxis, airport transfers, and accommodations
o Support logistics for incoming international staff, volunteers, or interns. This may include securing or facilitating housing and supporting the process of attaining work and residence permits for international staff
o Assist technical team in setting up phones and trouble-shooting, as needed
o Other duties as assigned that support a high functioning program office
What we are looking for
We are looking for a motivated, passionate individual who is willing to wear multiple hats and do what it takes to help our organization be successful.
Basic requirements:
· Minimum 1-2 years’ work experience in a similar position
· Diploma in Logistics or Office administration; Bachelor degree preferred (business management, public administration, procurement and logistics or related field)
· Language: Excellent written and spoken English and Kiswahili
· Proficiency in Microsoft Word and Excel
· Ability to maintain confidential and sensitive information
· Must be able to work independently, multi-task, collaborate with a distributed team, be persistent and work under tight deadlines with minimal supervision
· Results-oriented, responsible and strong attention to detail
· Priority will be given to people residing in Zanzibar
Desired characteristics:
· Accountability & Reliability - Takes ownership and responsibility for decisions, actions, and results; delivers on commitments.
· Initiative – Must display a sense of urgency to effectively and efficiently complete a varying workload in a timely manner. Can initiate actions independently, handles unexpected situations, and volunteers to assist others.
· Adaptability – Ability to adapt to change and respond to challenges positively. Able to manage a variety of different tasks as needed for the position. Can develop and / or learn new processes/systems quickly, and embraces the challenge of unfamiliar tasks.
· Problem Solving – Ability to proactively identify issues and take action by analyzing all the information skillfully to persistently purse positive outcomes. Uses sound judgment about when to take action and when to seek guidance.
· Compliance & Quality – Must ensure accuracy, meet established deadlines of work, produce a quality product and show commitment to continuous improvement efforts. Ability to learn, interpret, and comply with all organization policies and procedures.
· Collaborative - Brings a track record of working effectively with various and diverse individuals and groups, and a willingness to actively listen and invite different views and opinions across all levels of the institution to build alignment in support of a common goal.
How to Apply?
Please manually apply for this job using the details below:
Only applicants who respond to all questions and include their CV will be considered.
